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How to optimise fleet costs
Imagine you're holding a sieve. And every day, money flows through it. Your money. This is what a fleet looks like if it is not managed properly - dozens of vehicles, chaos in accounting, fuel disappears, equipment breaks down suddenly, drivers idle. Do you know how much you can save just by putting things in order?
So let's put everything in order: what you should pay attention to, so that the car fleet brings profit. LLC «SyncraNova» specialists will help us with this.
Control your fuel
If you don't know how much fuel is being used per day, per week or for a particular route - you're being ripped off. Sometimes on purpose, sometimes by accident, but the result is the same - you're paying for air.
What to do:
Introduce routine maintenance
Your fleet needs to be monitored at all times, not ‘when it breaks down, we'll fix it then’. A car breakdown is your lost money.
What to do:
Keep an electronic maintenance schedule for each piece of equipment - service strictly by mileage, not by mood. Use reminder systems so you don't miss deadlines.
It's like health: it's cheaper to treat it in time than to resuscitate it later.
So let's put everything in order: what you should pay attention to, so that the car fleet brings profit. LLC «SyncraNova» specialists will help us with this.
Control your fuel
If you don't know how much fuel is being used per day, per week or for a particular route - you're being ripped off. Sometimes on purpose, sometimes by accident, but the result is the same - you're paying for air.
What to do:
- Install GPS trackers and fuel level sensors on all vehicles.
- Compare actual consumption with standard consumption.
- Create automatic reports: how much fuel is used for each journey.
- Implement fuel limits and control refuelling by card.
Introduce routine maintenance
Your fleet needs to be monitored at all times, not ‘when it breaks down, we'll fix it then’. A car breakdown is your lost money.
What to do:
Keep an electronic maintenance schedule for each piece of equipment - service strictly by mileage, not by mood. Use reminder systems so you don't miss deadlines.
It's like health: it's cheaper to treat it in time than to resuscitate it later.
Revise the route grid
You'd be surprised, but there are times when cars drive in circles, racking up extra kilometres and burning petrol for nothing.
What to do:
A 10% route reduction will save thousands of kilometres in a month.
You'd be surprised, but there are times when cars drive in circles, racking up extra kilometres and burning petrol for nothing.
What to do:
- Analyse routes with trackers.
- Reduce loops, remove duplicate points.
- Plan routes based on traffic, congestion and time of day.
A 10% route reduction will save thousands of kilometres in a month.
Motivate your drivers
An undisciplined driver means overconsumption of fuel, wear and tear on equipment, fines and dissatisfied customers.
What to do:
Introduce a motivation system for economical and safe driving - penalise for gross errors and reward for good statistics. Make it clear that you are watching and appreciate proper work. It works.
Automate your record keeping - manual spreadsheets don't work anymore
You can't manage what you can't see. And if you have notes in notepad or Excel without analysis - in fact, you're in the dark.
What to do:
Implement a fleet management system (yes, even if you have 5 vehicles). You should have: reports on mileage, consumption, maintenance, workload and repairs.
Automation is not a luxury. It's the only way to have quick access to information.
Conduct fleet audits on a regular basis
Yes, it sounds boring. But it's like cleaning: if you don't do it regularly, then there's rubble.
What to do:
Once a quarter, review metrics: fuel consumption, mileage, downtime. Identify weak links: unnecessary vehicles, inefficient routes, weak employees. Get rid of junk. Sometimes it's easier to sell a car than to fix it every month. Optimisation is an ongoing process.
If you're not managing your fleet, the fleet is managing you. And that's always more expensive. You want your vehicles to be profitable? Take control of everything, count every litre and every kilometre, keep track of people and figures.
An undisciplined driver means overconsumption of fuel, wear and tear on equipment, fines and dissatisfied customers.
What to do:
Introduce a motivation system for economical and safe driving - penalise for gross errors and reward for good statistics. Make it clear that you are watching and appreciate proper work. It works.
Automate your record keeping - manual spreadsheets don't work anymore
You can't manage what you can't see. And if you have notes in notepad or Excel without analysis - in fact, you're in the dark.
What to do:
Implement a fleet management system (yes, even if you have 5 vehicles). You should have: reports on mileage, consumption, maintenance, workload and repairs.
Automation is not a luxury. It's the only way to have quick access to information.
Conduct fleet audits on a regular basis
Yes, it sounds boring. But it's like cleaning: if you don't do it regularly, then there's rubble.
What to do:
Once a quarter, review metrics: fuel consumption, mileage, downtime. Identify weak links: unnecessary vehicles, inefficient routes, weak employees. Get rid of junk. Sometimes it's easier to sell a car than to fix it every month. Optimisation is an ongoing process.
If you're not managing your fleet, the fleet is managing you. And that's always more expensive. You want your vehicles to be profitable? Take control of everything, count every litre and every kilometre, keep track of people and figures.